Adecco is currently hiring a full-time organized and detail-oriented Property Management Administrative Assistant to support our client’s property management team in Scarborough, ON. In this role, you will handle various administrative tasks, assist with tenant and vendor communications, and ensure smooth daily operations of our property management processes. If you have excellent communication skills, a keen eye for detail, and a proactive approach to problem-solving, apply today!
Location: Scarborough, ON
This is an in office role
Job type: Permanent | Full-time
Responsibilities:
Assist the Property Manager with preparation and tracking of annual budget (TMI forecast versus actual) and obtaining any necessary supporting documents and reports
Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
Assist in preparing scheduled reports and coordinating flow of information within the company
Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
Responsible for ordering the necessary supplies,
Assist the Property Manager in collecting and entering monthly rents and tenant sales
Ensure tenants insurance certificates are valid and copies are maintained in their tenant file.
Assist the Property Manager with lease renewals; keeping a schedule of upcoming lease end dates and advising Property Manager of same,
Provide administrative support to the Property Manager.
Maintain and update tenant lists/files and other files (TMI binders) as necessary.
Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits
Qualifications:
Must be legally eligible to work, and reside in Canada
1-3 years of experience in an administrative role within property management.
Proficiency in basic accounting principles and practices
Excellent verbal and written communication skills for effective internal and external interactions.
Proficient in Microsoft Word and Excel.
Strong organizational skills with a proven ability to meet deadlines and manage multiple tasks.
Detail-oriented, with the capability to handle competing priorities efficiently.
Ability to use facts and sound reasoning to resolve issues effectively.
Able to work independently and collaboratively as part of a team.
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.