Collaborate in the development of procurement strategies, including planning for resources, budgets, and timelines.
Follow up with vendors to ensure timely delivery of goods and services in accordance with contractual agreements.
Communicate and respond to inquiries from clients, bases, and stakeholders, including Public Works and Government Services Canada, Department of National Defence (DND), and Director Quality Assurance (DQA).
Oversee inventory levels, manage materiel ordering, and approve release of stocked items; ensure materials are available when needed.
Manage supply-related documents within the Defense Resource Management Information System (DRMIS) and Record Document Information Management System (RDIMS).
Prepare and process requisitions for materials, purchase lists, and procurement requirements for presentation to the Technical Authority (TA) and Procurement Officer.
Plan and oversee the movement of materials between client’s depots, ensuring timely provisioning and distribution of supplies.
Track material usage, adjust supply plans, and address controlled material demands via DRMIS transactions, such as Release Purchase Orders.
Ensure Dues-in are set up in the Materiel Management System to facilitate timely receipt and availability of materials at depots or designated locations.
Review and approve priority demands from customers across the Canadian Armed Forces (CAF), ensuring materials are available for urgent requirements.
Oversee stock movements within bases and depots, verifying that stock levels are managed and controlled effectively.
Work with the Technical Authority to verify and modify materiel cataloguing data in the Canadian Government Cataloguing System (CGCS), ensuring accuracy and alignment with current models and supply management practices.
Respond to queries from CAF regarding material availability, supply status, and order progress within DRMIS.
Monitor supply activities and report on maintenance, repair, overhaul, and Equipment Management Team (EMT) activities to ensure continuous material readiness.
Conduct an annual review of repair data, collaborating with the TA to assess materials for distribution, disposal, and repair, and provide recommendations based on forecasted needs.
Plan and coordinate procurement activities, including financial estimates, contracting options, and preparation for project procurement management.
Provide regular updates and briefings on procurement progress, concerns, and challenges, including contract management.
Prepare and control procurement documentation, including procurement plans, statements of work, and process-related materials based on the chosen method.
Prepare draft selection methodologies, evaluation criteria, and schedules for procurement processes.
Develop and analyze bid evaluations, ensuring prioritization of deliverables and alignment with procurement requirements.
Monitor contract performance against goals and milestones, providing regular progress reports and identifying potential issues.
Proactively identify procurement-related problems and recommend solutions to management and stakeholders.
Ensure management receives up-to-date procurement information, including contract status, risks, and issues.
Develop and implement control measures for procurement processes and manage changes to ensure compliance and efficiency.
Monitor system contract delivery and service continuity, ensuring adherence to established reporting procedures.
Lead or participate in procurement negotiations and develop process maps for procurement or business processes.
Develop comprehensive procurement strategies, engaging with industry and ensuring compliance with legislative and organizational requirements.
Produce evaluation reports and procurement recommendations, providing clear, actionable insights for internal stakeholders and decision-makers.