Adecco is currently looking for Executive Assistant for a 2-month contract, to support the upcoming requirements of our public sector client. This opportunity is on-site for the duration of the contract. The candidate must hold a valid reliability level security clearance.
Here’s why you should apply:
Hires fast, pays weekly
4% vacation pay paid out on each weekly pay cheque
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Responsibilities:
Manage the CEO’s calendar including briefings (as required) for internal and external meetings;
Undertake registration activities required for CEO attendance at events and conferences
Plan, organize, schedule, and arrange for flights, visas, accommodation, transportation, and required insurance for domestic and international travel for the CEO;
Draft and proofread CEO correspondence, reports, and presentations;
Support logistics for CARE Canada team events, either virtual or office-based, as directed by the CEO;
Provide coverage for Manager, Governance Operations during leaves;
Provide comprehensive administrative support to the ELT, including calendar management, meeting coordination, and travel arrangements;
Assist with document preparation, presentations, and communication on behalf of the ELT;
Maintain a high level of confidentiality and discretion when handling sensitive information;
Handle the ordering of coffee, milk, and other refreshments as needed.
Implement and oversee office cleaning processes, ensuring a hygienic and welcoming environment.
Manage cleaning supplies, and remind employees of their responsibility to keep their work areas and shared spaces clean.
Accept incoming mail and packages, sorting and distributing them to the appropriate recipients.
Coordinate daily coverage for the reception and mail area, ensuring someone is available during office hours.
The Executive Assistant must meet the following mandatory requirements:
Background education in administration, support or a related field;
Proficiency with the full MS suite (outlook, word);
Minimum 3+ year experience in administrative responsibilities;
Bilingually fluent in both French and English would be considered an asset;
Experience working in not-for-profit environments would be an asset;
Experience working with CRM and basic finance software would be an asset;
If you are interested in applying to our Executive Assistant position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.
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