Our client is currently looking to hire highly organized and proactive Executive Assistants to support senior executives in their day-to-day operations. In this role, you will be responsible for managing calendars, coordinating meetings, handling correspondence, and assisting with special projects. Ideally, you will be resourceful, detail-oriented, and able to handle sensitive information with discretion. This position is 100% in the office (onsite).
Location: Pickering, ON or Bowmanville, ON
Job type: Both Contract and Permanent available
Responsibilities:
Provide comprehensive administrative support to Senior Managers and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.
Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc
Participate with Senior Manager in the setting of priorities and the scheduling of Senior Manager's work projects and activities, advising relative to the status of current work, target dates, scheduled actions/meetings etc., and other related demands on Senior Manager's time.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle confidential and sensitive information with the utmost discretion and professionalism.
Manage expense reports, budgets, and other financial documents.
Qualifications:
3+ years of experience as an Executive Assistant or in a similar administrative role.
Excellent written and verbal communication skills, strong organizational and time-management abilities, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently, prioritize tasks, and multitask in a fast-paced environment.
Experience supporting senior level executives.
High level of discretion and confidentiality.
Familiarity with project management tools and software.
Ability to anticipate needs and solve problems proactively
If you are interested in these Executive Assistant roles in Pickering and Bowmanville please apply now!
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