Adecco is currently hiring a temporary full-time Administrative Coordinator - Meetings and Mailings to work in Calgary, AB. In this role you will work collaboratively with office teams and other business units in order to meet the client’s Meeting and/or Mailing requirements. You will assume responsibility for assigned files and handle their execution in accordance with processes, time frames, regulatory requirement, and guidelines.
Looking for an exciting opportunity to join a dynamic team of professionals apply today!
Here's why you should apply:
Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Responsibilities:
Meetings:
Assume responsibility for assigned files in accordance with current Desk Operating Procedures, processes and time frames. These will include, but are not limited to, Meeting set up on SCRIP, preparation of RADAR work order, update COSMOS for regulatory notices, send searchcards, prepare Access database and/or Summit platform, ballots, proxy tabulation, and final reports all in accordance with client’s requirements:
All scheduled critical activity dates and legal deadlines are met.
All documentation for Meeting, including voting results - are prepared at a minimum of 24 hours before the Meeting date or in accordance with client critical dates.
Critical activities are followed up with clients or RM, as applicable prior to delivery and filing deadlines.
Prepare and finalize the Access Database for At Meeting registration and Client reporting
Billing for Meeting services captured and submitted in accordance with Financial Objectives.
Mailings:
Assume responsibility for assigned files in accordance with current Desk Operating Procedures, processes and time frames. These will include, but are not limited to:
Schedule mailing including preparation of RADAR work orders
Update COSMOS Company
Verify material quantities, coordinate mailings with NI54 requirements
All scheduled critical activity dates and legal deadlines are followed up with Associate Relationship Manager and Relationship Manager.
Co-ordinate quarterly mailings in accordance with client request.
Billing for mailing services captured and submitted in accordance with Financial Objectives.
Qualifications:
Must be legally eligible to work, and reside in Canada
Good working knowledge of Microsoft Office, including Word, Excel, Access and Outlook
Quick learner
Self-motivated and work autonomously
Comfortable learning new computer systems
Ability to multi-task
Ability to prioritize when encountering conflicting duties
Experience in admin and data entry
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
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